The CAF has the below positions available:
Accounts Payable Clerk
The AP Clerk position is a vital contributor to the Accounting team. This position is responsible for accounts payable administrative functions, including but not limited to opening mail, making deposits for all incoming payments, invoice processing, processing of any outgoing disbursements, including employee reimbursement requests, as well as investigate any discrepancies with vendors to ensure payables are processed in an accurate and timely manner in compliance with all Company, State and Federal guidelines and maintaining an organized department filing system. Additionally, the AP Clerk may be involved in specialized activities necessary to support the accounting department. This position reports to the Controller.
Duties and Responsibilities • Open mail and make deposits on a daily basis. • Review invoices for appropriate supporting documentation, department head approval and assigning the appropriate GL account coding prior to issuing payment using BlackBaud FE module. • Prioritize invoices according to payment terms and any cash discount potential. • Research any invoice discrepancies and take corrective action to resolve issues. • Correspond with vendors and answer inquiries as needed. • Review and process travel and expense reports, as well as, any employee reimbursements. • Process payables for weekly scheduled check runs. • Post journal entries and accruals at month end, including inter-company transactions and other reconciliations as needed. • Maintains vendor files, W-9 files and issues 1099’s at year-end. • Review and issue tax exempt certificates to vendors as requested. • Perform other accounting duties as assigned or required by management.
Employment Type - Full-time Required Skills • Minimum high school diploma or equivalent, some accounting college courses preferred • Required minimum 1 year AP processing experience with a multi-location or shared services center • Required intercompany general ledger experience • General accounting knowledge and exposure to cash disbursement and related banking functions • Experience with monthly and year-end financial closing • Experience with Financial Edge BlackBaud is preferred but not required • Excellent PC skills, including strong Microsoft Office applications skills. • Must be able to collaborate with others effectively • Must be highly organized, self-motivated with strong attention to detail and a high level of accountability • Strong analytical, critical thinking, time management, and problem-solving skills, with the ability to multi-task and work in a deadline-driven environment. • Strong verbal, written and interpersonal communication skills with the ability to interact with all levels of individuals across multiple companies, as well as, external vendors.
Please email your resume directly to Lily Brewer, Controller at firstname.lastname@example.org.
MEMBER SERVICES ASSISTANT (2)
The Member Services Assistant answers calls from members and prospective members received in the call center. Processes new and renewal membership packages, completes fulfillment and filing of member information. Picks up mail from post office and opens daily. Prepares and mails membership reminders. Updates Unit rosters and tracks non-compliance and volunteer hours from the Units. Updates member data in the Raiser’s Edge database and documents interactions with members. Utilizes Raiser’s Edge tools to process and fulfill membership-related activities. Engraves name tags, plaques and plates. Supports member, donor and prospect events. Updates email addresses and contact information in MailChimp or other email marketing tools. Monitors Member Services email address for member information updates and bounced emails. Responds to membership information requests. Provides back-up to other member of Member Services, including being cross-trained on key activities to ensure continuity. Performs other duties as assigned. This position reports to the Member Services Manager.
This position assists in all areas of marketing providing support in the creation, content acquisition and management of the CAF Headquarters online media and print publications. This position works with departments and member volunteers to identify and implement promotions, campaigns, stories, advertising and other communications to support the Commemorative Air Force. The Marketing Assistant sees projects through from concept through completion by leading creative sessions, determining best means to complete, finalizing details, proofing, obtaining approvals, and executing the distribution or printing. Ensuring CAF marketing standards are being met and paying special attention to and making accuracy a priority, this includes, facts, grammar and spelling. Manages multiple projects and contractors, or staff to ensure that the quality, timelines, professionalism, and financial boundaries are maintained throughout each project. All projects are required to meet the business objectives of the organization and that advance CAF’s brand strategy. Continually expands knowledge of current software and hardware. Maintains awareness of marketplace. Performs special projects as required and other duties as assigned. This position is supervised by the Vice President of Marketing.
QUALIFICATIONS: • Bachelor's Degree from an accredited college/university in marketing, communications or related field required • Minimum three years experience in digital marketing design, social media or relevant field preferred • Strong attention to detail and ability to manage concurrent projects required • Excellent communication skills • Experience managing marketing promotions using various techniques preferred • Advance experience using MS Office, Adobe, G-Suite and video editing preferred • Ability to analyze performance results and take appropriate action required • Ability to deliver creative web content (text, image, and video) required • Must possess strong leadership and people skills to work well in team and communicate effectively
APPLICATION INFORMATION: This position is based in Dallas, Texas. Some travel may be required. Applicants are subject to a background check and may need to complete a youth protection course.
To be considered for this posted position, ALL applicants are required to submit ALL items listed below: 1. Upload a letter of interest and résumé 2. Attach or send link to a digital portfolio and/or writing sample.
Other Information This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.
Applicants should send information to email@example.com.
Thank you for your interest in working for the Commemorative Air Force. We are always looking for volunteers and accepting resumes should a position open up. Please send your resume to the Director of Human Resources and Administration.
The Commemorative Air Force is an equal opportunity employer.