2024 CAF CONFERENCE

Please join us for the annual members-only CAF Conference: Creating Community, Inspiring Leadership, Soaring Together! The 2024 Conference will take place February 29 - March 2, 2024 at the CAF National Airbase in Dallas, TX. The conference is aimed at CAF members with any level of experience, whether you have recently joined or are a long-time Unit leader; there's no better way to get to know the CAF! To attend this conference, you must be a CAF Colonel or Cadet.

The registration fee includes all sessions, all conference lunches, a ticket to the CAF Hall of Fame Banquet, and transportation to and from CAF National Airbase and the Hilton Garden Inn, Duncanville, TX. Note: Transportation will only be between the Hilton Garden Inn and the CAF.

If you are unable to attend the conference sessions, but would like to attend the CAF Hall of Fame dinner or if have a guest who will be attending the meals only, tickets for those individuals and events are also available on the registration form below. For additional questions, call (877) 767-7175, ext. 142 or email Craig Tuminaro at ctuminaro@cafhq.org.

REGISTRATION COSTS (Per Person, includes lunches and one ticket to the CAF Hall of Fame dinner on Saturday, March 2):

  • $300 through February 14
  • $350 beginning February 15
  • $80 CAF Hall of Fame dinner only
  • (One ticket to CAF Hall of Fame is included in CAF Conference Registration)



HOTEL INFORMATION
The conference hotel is the Hilton Garden Inn, 800 N. Main St., Duncanville, TX. The group rate is $114 per night for standard King, $124 per night for standard double Queen plus 13% tax. The rate includes breakfast vouchers for up to two people per room.
2/14/24 Update: Rooms are now only available at the Hilton Garden Inn for Friday and Saturday night. To reserve , please call (972) 283-9777 and ask for the "Commemorative Air Force 2024 Conference" (group code CAFC).

The hotel features a restaurant and bar on site, complimentary wireless internet in guestrooms, and complimentary self-parking. The room block and special rate will be available for reservations through Friday, February 16, 2024.

A second block of rooms has been secured at the Hampton Inn & Suites Duncanville, right next door to the Hilton Garden Inn. The group rate is $125 per night for King room, $138 for double Queen plus 13% tax. Click here to book online.
To reserve by phone call 1-800-HILTONS and ask for the Commemorative Air Force Group Block(group code CAF).

TENTATIVE EVENT SCHEDULE
All events will be held at the CAF National Airbase.

Thursday, Feb 29
Registration Open Noon – 5 p.m.
8 - 9 a.m. American Airpower Heritage Foundation Board Meeting
9:15 - 10:30 a.m American Airpower Heritage Flying Museum Board Meeting
10:45 a.m. - 12:00 p.m. American Airpower Heritage Museum Board Meeting
1- 4 p.m. General Staff Board Meeting
4 - 5:30 p.m. Archives Open House
5 - 6:30 p.m. Welcome Reception
3:15 - 6:45 p.m. Shuttle circulates between CAF National AIrbase and Hotel

Friday, March 1
Registration Open 7:30 a.m. – 3:00 p.m.
7:00 - 9:00 a.m. Shuttle circulates between CAF National Airbase and Hotel
8:15 - 9: 15 a.m. Opening General Session – State of the CAF
9:30 - 10: 45 a.m. Breakout Session 1
11:00 a.m. – 12:15 p.m. Breakout Session 2
12:15 - 1:15 p.m. Lunch
1:15 - 2:15 p.m. Conference Keynote with Lt Col Matt "Indy" Ziemann: Volunteer Leadership
2:30 – 3:45 p.m. Breakout Session 3
4:00 – 5:15 p.m. Breakout Session 4
4:15 - 6:15 p.m. Shuttle circulates between CAF National Airbase and Hotel

Saturday, March 2
Registration Open 8:30 a.m. - Noon
7:45 - 9:45 a.m. Shuttle circulates between CAF National Airbase and Hotel
9:00 – 10:15 a.m. Breakout Session 5
10:30 - 11: 45 a.m. Breakout Session 6
Noon - 1:15 p.m. Lunch & CAF Awards
1:30 - 2:45 p.m. Breakout Session 7
3:00 – 4:00 p.m. Advisory Board Meeting with the President
3:00 - 6:45 p.m. Shuttle circulates between CAF National Airbase and Hotel

6:30 p.m. CAF Hall of Fame Cocktail Hour with cash bar
7:30 p.m. CAF Hall of Fame Ceremony and Banquet Dinner
9:00 - 11:00 p.m. Shuttle circulates between CAF National Airbase and Hotel
Suggested attire for the Hall of Fame dinner is CAF Uniform, military uniforms, or semi-formal attire


BREAKOUT SESSIONS

DEVELOPMENT
Fundraising Fundamentals
Do you want to learn how to build better relationships with funders and top donors that lead to increased financial support? Want to learn how to improve your messaging of the CAF’s mission to always consider the donor’s point of view? Are you looking for practical tips and tools to take your fundraising efforts to the next level? This session is for you.

EDUCATION
Archives Open House
The CAF Archives located in the NAEC's Victor N. Agather Hangar will be open for members to tour. Curated artifacts and archival photos and documents will be on display.

Aviation Discovery Zone Expo
Experience firsthand activities the National Aviation Education Center offers kids of all ages. The highlighted activities are a proven hit during Camp SOAR, A is for Aerospace, and the Aviation Discovery Zone (held during the CAF Wings Over Dallas Airshow). We host thousands of kids through a variety of programs where the central theme is hands-on, aviation and career related experiences. During this session we have selected the best of the best for you to see and do! We want to provide you with a make-and take experience and send you back to your local unit with new activity ideas that will engage kids in learning about aviation. Showcasing the principles of flight, engineering, and mechanics is something YOU can do while Educating, Inspiring, and Honoring!

Project Cub: A Hands-On Intern Project
The CAF acquired a 1946 J-3 Piper Cub aircraft in need of restoration. CAF/NAEC staff, volunteers, and aviation experts have been overseeing high school interns who are driving the restoration process. Seven interns are currently working on the project under the supervision of a restoration project coordinator and their classroom aviation instructor. Hear from the project coordinator and the interns themselves about the project and the experience.

Behind the Scenes Archives Tour
Join Henry B. Tippie National Aviation Education Center (NAEC) Museum Educator Kevin Hahn and special guests for a 'behind the curtain' look at the CAF Archives located in the NAEC's Victor N. Agather Hangar.

Connecting with Education in your Community
Nathan Huegen, the CAF’s new Vice President of Education will discuss some ways to get involved with formal and informal education programs in your region. Find out more about Nathan’s background and gain some new ideas for education within your unit.

FINANCE
Finance – Part I
Presented by April Robinson and Lance Linguist
This class or refresher class will help you better understand the role and responsibilities of a Unit Finance Officer. Topics covered: Corporate Structure; Finance Officer’s role and obligations; deadlines/timelines; Aircraft Accounts; MFB; MCRP; Military contract and invoicing; Proffer of Gifts; Cash Donation Forms; IRS Form 8283; Credit Cards.

Finance – Part II
Presented by April Robinson and Lance Linguist
This class or refresher class will help you better understand the role and responsibilities of a Unit Finance Officer. Topics covered: Insurance; Sales Tax; W-9 and 1099 reporting; Fuel Tax Rebate; Drug & Alcohol Invoices; Budgets.

Quickbooks Online – Part I
Presented by April Robinson and Steve Fryman (Indiana Wing Finance Officer)
Class to provide the Finance Officer the basics of Quickbooks Online/Bookkeeping. (Bringing your laptop for hands on experience would be helpful.) Discuss the Chart of Accounts, how to perform bank reconciliations, how to create a vendor, how to create a customer, how to create an invoice, how to write a check, how to create a deposit, how to present financial information to your unit.

Quickbooks Online - Part II
Presented by April Robinson and Steve Fryman (Indiana Wing Finance Officer)
Class will discuss advanced concepts, tricks and tips of Quickbooks Online. (Bringing your laptop for hands on experience would be helpful.) Discuss concepts such as subcategories, classes, locations and tags. Highlight issues April encounters. How to attach .pdf to your records.

Quickbooks Online – Part III Data Entry Automation (Make the Computer Do It)
Presented by April Robinson and Steve Fryman (Indiana Wing Finance Officer)
Class will show the Finance Officer how to pull invoices and transaction receipts into Quickbooks (QBO) automatically, then apply the GL accounts to use; setting up Bank Accounts in QBO (refresher from QBO I course); QBO Banking Rules – aka Accounting Import magic; Bank Receipts – importing transaction invoices and receipts manually AND automatically. (Bringing your laptop for hands on experience would be helpful.)

Finance Officers Roundtable
Presented and Moderated by Lance Linguist
This class will be an opportunity for Finance Officers to ask questions to other Finance Officers about how they deal with issues and how they provide the support for their unit. Concepts such as how to build a budget; how to create a business plan; how to report costs by aircraft or airshow, etc. New topics, such as Hold Harmless system; Rally Point.

Setting up and Running a PX
Presented by Kathy Newhard (SoCal), Rocky Smith (B-29/B-24 Squadron), and Jack Welch (Mississippi Wing)
Does your Unit have a PX or are you thinking of starting one? Come hear from three Unit PX managers about their successes (and possible missteps) along their journey to create shops that engage customers and generate revenue. Speakers will share their experiences with sourcing vendors and fixtures, taking payments, establishing inventory control, and the financial reconciliation process, among other topics.

The Real Cost of Flying Your CAF Airplane
Presented by Mark Novak
Do you know what it costs per hour to fly your CAF aircraft? Odds are you have under priced the amount. This presentation will show you how to plan for the fixed, variable and long term cost associated with CAF aircraft.

MARKETING
Friday, 9:30 – 10:45-Social Media Training
Expanding membership, boosting event attendance, and staying connected with supporters is vital for any CAF Unit. Social media expert Kevin McNulty will share actionable insights on maximizing online presence. Learn optimal posting times, content strategies, and effective budget allocation in this informative session. McNulty's expertise promises to equip attendees with practical techniques for enhancing unit engagement. Discover how to craft compelling posts and leverage targeted advertising effectively. Don't miss this opportunity to elevate your CAF Unit's outreach efforts. Join us for a session that will empower you to navigate social media for growth and communication success.

Friday, 11:00 – 12:15-Communicating with the Press
Navigating the press can be complex in today's rapid news cycle. PR and Marketing Executive Sergio Rogina will share insights on effective communication strategies with the media. Learn valuable techniques for promoting events, managing interviews, and handling inquiries professionally. Mastering these skills is essential for achieving favorable outcomes in various situations. Join us for an enlightening session that will empower you to navigate press interactions confidently and effectively.

Friday, 2:30 – 3:45-Event Promotion Through Marketing
To ensure event success, effective promotion is essential. Discovering optimal event promotion strategies and marketing timelines can significantly enhance outcomes. Join PR and Marketing Executive Sergio Rogina in this session for a clear roadmap and practical examples applicable to various events and programs. Gain valuable insights to streamline your marketing efforts and develop comprehensive marketing plans effortlessly. Don't miss this opportunity to equip yourself with invaluable tools for event promotion success.

Friday, 4:00 – 5:15- PIO Resources for All
Join Leah Block, CAF’s Vice President of Marketing, as she unveils a wealth of resources to aid Units with Marketing endeavors. As CAF members, our collective aim is to promote the organization's mission and raise awareness. Over time, we've curated numerous resources to streamline and enhance these efforts. Whether you're a Unit PIO or not, this session offers valuable insights into the tools available within the CAF. Don't miss this opportunity to bolster your marketing arsenal and contribute to the organization's success.

Saturday, 1:30 – 2:45-Digital Marketing Tools
Navigating today’s digital landscape may feel daunting, but in this session, discover proven tools for success in the Commemorative Air Force. Digital media expert Kevin McNulty will unveil innovative tactics to expand your audience. Learn about effective advertising, collaboration strategies with other organizations, and valuable resources for content creation. Don't miss out on this opportunity to gain insights into maximizing your online presence and engagement. Join us for a session that promises to empower your CAF Unit's digital outreach efforts.

MEMBERSHIP
Membership 101
Active, Lapsed, & Dropped. New, Renewed, Rejoined. What do these really mean? Spend some time with the CAF’s membership team to learn more about the process involved with recruiting, fulfilling and retaining members.

The Three R's of Membership: Recruit, Retain & Regain
How do you grow your Unit? How do you engage new members and bring back those who drifted away? Share and discuss successful strategies and tactics for strengthening retention efforts and developing a “Member First” culture.

The CAF's New Electronic Hold Harmless: Improving Data Flow on Aircraft Riders
This session swill explore the CAF’s new electronic Hold Harmless form, and the way Units can streamline the hold harmless process AND eliminate paper forms and long lag times in sending important rider data to HQ.

LEADERSHIP
New Unit Officers Check-In
Are you new to a leadership position at your Unit? This session is designed for you. Join members of the CAF's Executive Leadership Team and Matt Ziemann, CAF Colonel and Conference Keynote speaker, to discuss developing successful strategies and tactics to keep connected and members motivated and review requirements for smooth Unit operations.

What’s Under the Surface? Exploring Emotional and Mental Health in the Crew Environment.
Presented by Nancy Kwiecien (Gulf Coast Wing) and TJ Cook (CenTex Wing)
We will look at an unseen aspect of teamwork: emotional and mental health in high-stress environments. Starting with the Alaska Airlines pilot who had a mental health crisis in the cockpit of a jet last fall, we’ll look at the role emotions play in our operation, how they impact operational environments, and why it's important to address them. We’ll have open conversation about situations where a crew member might be facing a personal crisis, emphasizing the familiar dilemma of “mission-first” orientation versus personal well-being. We’ll discuss how to recognize signs of emotional distress in team members, the importance of taking action for safety’s sake, and how to develop the standard in our units that it’s important to take care of ourselves and each other.

Unit Leadership Roundtable
CAF President/CEO Hank Coates will be joined by Matt Ziemann and CAF Unit Leaders, both seasoned and new, to lead this discussion on the challenges and opportunities facing the CAF, and particularly the Unit leadership team. Unit Leaders are encouraged to join in to share strategies and tactics toward successful leadership, and any pitfalls to avoid along the way.

OPERATIONS
Intro/Safety Review & Operations Update
Presented by Chief Aviation Officer Jim Lasche

Maintenance training, supervision, documentation, and special requirements for LOA aircraft
Presented by Director of Maintenance Matt Jackson

CAF Insurance review plus Q & A with Greg Hiser & Jim Lasche
Bring all your CAF insurance questions.

Operations Training with special emphasis on RallyPoint for Unit Leaders
Presented by Director of Training Bill Ervin

Traxxall/Instructions for Continued Airworthiness
Presented by Jim Lasche

Marshalling/Ramp & Tug Training
Presented by Skipper Hamaty
A review and discussion of why the Marshalling Detachment and the Ramp & Tug Detachment does things the way they do, and how we can all help to keep the ramp and spectators safe during shows and rides days.

Aircraft Restoration Update
Presented by Alan Brooks
This session offers the latest on CAF aircraft undergoing restoration plus a sneak peek on those that will be returning to service in 2024.

PT-19/22/23/26 Standardization
Presented by Steve Koenig (Buckeye Wing)
This breakout session will provide the opportunity for Wings with PTs to network with other PT Wing leadership, share best practices in the operations and maintenance of PT aircraft, discuss economies of scale for maintenance, collaboration on parts inventory, discussion on PT rides program and passenger briefing techniques and finish with PT safety and pilot training.

CONFERENCE SESSION SCHEDULE
Subject to change

REFUND AND CANCELLATION POLICY
CAF Conference or Hall of Fame registration canceled on or before February 18, 2024 is refundable.
Registrants canceling on or after February 19, 2024, will not receive a refund. Registration fees may be transferred to another individual.

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